Privacy Policy

InspectPro collects the following categories of information to operate the system:

• Account Information: Full name, email address, phone number, role, and profile photo
• Inspection Data: Facility records, checklist responses, findings, photos, violation records, and digital signatures
• Location Data: GPS coordinates captured during field inspections for verification purposes
• Usage Data: Login timestamps, actions performed, and audit logs for compliance and security
• Documents: Uploaded files including licenses, commercial registrations, and inspection evidence

Information collected by InspectPro is used exclusively for:

• Operating the inspection management system and fulfilling regulatory requirements
• Authenticating users and enforcing role-based access controls
• Generating inspection reports, compliance records, and regulatory submissions
• Sending notifications about task assignments, deadlines, and approvals
• Maintaining audit trails for accountability and legal compliance
• Improving system performance and user experience

We do not sell, rent, or share your personal data with third parties for marketing purposes.

All data is stored on secure servers with access restricted to authorized personnel only. We implement the following security measures:

• Encrypted data transmission (HTTPS/TLS) for all communications
• Encrypted storage of sensitive credentials and authentication tokens
• Role-based access control ensuring users only access data relevant to their role
• Regular security audits and vulnerability assessments
• Automated backups and disaster recovery procedures

Inspection records and regulatory data are retained for the period required by applicable laws and regulations, typically a minimum of 5 years.

User account data is retained for the duration of employment or engagement with the organization, and for a reasonable period thereafter for audit purposes.

Uploaded documents and evidence files are retained in accordance with your organization's document retention policy.

InspectPro captures GPS location data from inspectors' devices during active inspections. This data is used solely to:

• Verify that inspections are conducted at the correct facility location
• Enforce geofencing requirements where configured by your organization
• Record the precise location of inspection activities for regulatory records

Location data is not collected outside of active inspection sessions and is not used for continuous employee tracking.

Subject to applicable laws and your organization's policies, you may have the right to:

• Access and review personal data held about you in the system
• Request correction of inaccurate personal information
• Request deletion of your account data upon termination of employment
• Object to processing of your personal data in certain circumstances

To exercise these rights, contact your system administrator or reach us at privacy@egabi.com.

InspectPro uses session cookies for authentication and language preferences. These are essential for system operation and do not track users across external websites.

We do not use advertising cookies or third-party tracking technologies.

We may update this Privacy Policy from time to time. Significant changes will be communicated to users via system notification or email. Continued use of the system after changes constitutes acceptance of the updated policy.

For privacy-related inquiries, please contact:

egabi Solutions — Data Privacy Office
Email: privacy@egabi.com
Website: egabi.com